Job Requisition ID: 162631Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day.Overview of the role:Implement and adhere to agreed and centralized procurement policies and procedures to effectively and efficiently procure goods and services for DHFC departments such as facility management, and Soft Services, Marketing, Security Services and other departments. Purchases must always be made at the right price, within budget, from the right source, at the right quality and the right quantity delivered on time as was agreed through Purchase Orders or Contractually. Also, to ensure the implementation and adoption of sustainable practices.What you will do:Coordinate with Business Units across for the supply of assigned category within budgeted spend. Manage the transaction cycle from taking quotations to issuing of PO, ensuring quality standard to ensure overall transparency and satisfaction.Perform pre-qualification process to update vendor’s database for reliable and capable suppliers and contractors.Ensure meeting time scale and deadlines for every procurement transaction and activity.Ensure procurement activities performed in compliance to the approved process in line with corporate best practice and financial audits.Contribution with Finance department on contract and orders associated with business requirements and related documents verification.Accomplish cost savings through effective negotiation and supplier alignment / bulk buy to maintain par standards noting the different timelines required for the continuous business operation.Execute the centralized procurement activity of the organization by implementing a professional, effective procurement function based upon agreed organisational process.Prepare requests for Information/Proposal/Quotation/tenders with pertinent specifications, clear terms and conditions and prepare tender/quotations evaluation reports.Conduct price analysis commercial evaluation of proposals and tenders in coordination with end-user’s technical team.Prepare the final recommendations for internal acceptance/endorsement in accordance with the agreements reached with relevant customers. Also, involve in ***/OPEX related documentation process such as GIAMS Memo, etc to obtain the necessary approvals as per DOA.Prepare Contracts, Purchase Orders and Agreements for approval and circulate approved documents to all stakeholders (Finance / Management / Stores / JV Owner Representative / End-User Departments / Vendors / Contractors).Handle Vendor Management System (VMS) which includes but not limited to, vendor prequalification/registration process, Vendor Credit Application process, vendor payable expedition, exploring & introduce new potential vendors to support business process, periodical evaluation and all types of techno-commercial coordination’s.Apply the P2P Enterprise resource planning (ERP) Process for all procurement transactions by creating Request for Quote (RFQ) / Request for Tender (RFT) / Request for Proposal (RFP) and Purchase Orders / Contracts via ERP system.Implement the set administrative, purchasing and clerical procedures to maintain efficiency of the Procurement function.Ensure approvals are obtained in accordance with the relevant policies and the Delegation of Authority (DOA).Ensure all Tax and Legal requirements are fulfilled in coordination with Finance and JV Owner Representative to avoid any penalty implication.Required skills to be successful:Able to work to tight deadlines and manage multiple tasks effectively.Analytical and problem solving skills.Ability to understand and communicate contractual legal terms.Team player.What equips you for the role:Bachelor’s degree in Engineering (preferably) or Commerce/Finance/Accounting or equivalent.8 - 10 Years of experience in a Procurement role preferably in Qatar.CPP certificate is preferred.Experience in Facility management is preferred.About Al-Futtaim Malls:Al-Futtaim Malls provides development and asset management expertise, specializing in building retail-led super regional malls in prime locations across MENA and beyond. With a proven track record of creating both sustainable revenue growth and value enhancement for tenants, Al-Futtaim Malls delivers exceptional experiences and exciting shopping environments for customers.Part of the Al-Futtaim Group, Al-Futtaim Malls leadership team brings more than 30 years of experience and a deep understanding and knowledge of the retail sector, both from a shopper’s point of view but as curators of space or landlords to other brands. The company has a directly managed portfolio including over 9 million sqft of retail space across four malls in the MENA region and two under development. Malls under the Al-Futtaim Malls portfolio include Dubai Festival City Mall and Festival Plaza in the UAE, Cairo Festival City Mall in Egypt, Doha Festival City in Qatar and Zenata Mall, Morocco.Leveraging on the expertise of its parent company, Al-Futtaim Malls established PLEX Management Services offering a full array of services including asset management and development, leasing, and brand experience expertise to shopping mall landlords and retail organizations globally. Implementing global best practice and deploying Al-Futtaim Mall’s deep understanding of mall management and retail dynamics, PLEX promises to deliver continuous growth and long-term value for its partners.For more information on Al-Futtaim Malls, please visit https://www.al-futtaimmalls.com/#J-18808-Ljbffr