To ensure a smooth administration of the Engineering department to the standard required by the Hotel. To provide a courteous, professional, efficient and flexible service at all times, following the hotel standards of performance, by e-mail, phone, or in person. To coordinate all internal and external correspondence, incoming e-mail, and other administrative duties for the Engineering department. To maintain complete and accurate records of all engineering reports, supplier agreements/contracts as per Sofitel procedures and policies. To be familiar with the hotel facilities crucial to the operation of the Engineering department. To perform opening and closing procedures established for the Engineering office. To ensure that an efficient and accurate filling system, both manual as well as electronically is maintained at all times. To carry out proper documentation of quarterly, bi-yearly, and yearly inventory of the operating equipment. To ensure that the engineering office and surrounding area is kept clean and organized at all times. To process all planned preventive maintenance and guestroom servicing procedures, follow up on completion, and provide feedback to the computer. To monitor operating supplies and reduce spoilage and wastage. To be able to perform emergency procedures. Perform duties outside the scope of the position, in case of emergency, when called upon. Be on call after normal operating hours and coordinate tradespersons after hours if necessary. To carry out any other reasonable duties as assigned by the Assistant and Director of Engineer. #J-18808-Ljbffr