Company Description Sofitel Al Hamra Beach Resort Job Description Respect the policies and procedures implemented on the process of procurement. Support and encourage the objective of cost control and maintain traces for audit. Raises purchase orders. Obtains approvals for purchase orders. Order the market list items on daily basis. Forward the daily orders to Receiving Clerk Ensure Locally Nominated supplier information is kept up to date. To maintain relationships with hotel suppliers and report on their performance. PO's are completed with proper approvals prior to ordering Follow-up with supplier for pending items and inform kitchen about status Complete report for miscellaneous pending PO and forward to Purchasing Manager by end of each month File and fax Purchase Orders Proper filing system for all quotations Acts as the main point of contact and communication between the purchasing department and main kitchen Follows up with suppliers for timely order deliveries. Places, receives and handles incoming and outgoing telephone calls. Administrates daily fax and email correspondence. Coordinates with the Receiving Clerk to ensure accuracy of deliveries. Prepares statistical reports and quotation comparisons, among others, as required by the Purchasing Manager. Assist the purchasing Manager in negotiations. In absence of Purchasing Manager, places purchase orders and ensure delivery of supplies and equipment to the hotel respecting the deadlines. To assist in carrying out quarterly, bi-yearly, yearly inventory of operating equipment. To carry out any other reasonable duties as assigned by the Purchasing Manager #J-18808-Ljbffr